EMPLOYEE KIOSK (More Information)

Staff are able to view their relevant personal details. This access is customisable from view only to allowing staff to edit some of their own information such as next of kin information, home address etc. Additionally, individual details can be set to automatically email the employee when they are changed. Furthermore, a full audit history with name, date effective and date stamp is available online. [Top]

The leave area is the most popular in the employee kiosk. Employee’s can view their leave balances and even use the calculator in some leave types to project a leave balance at a future date. The Leave calendar is an excellent tool that shows a full year's booked and pending leave in one simple view. When planning leave staff can see at a glance where leave has already been booked by their colleagues. Once an employee has determined the time they want off is available, they can apply for the leave through their kiosk access which is then sent to the appropriate manager for approval [Top]

Employee’s can view their electronic timesheets through the kiosk and where electronic time capture is not being used (i.e. time clocks), enter their start and end times, the automated advanced award interpreter then displays the ordinary and overtime hours and any allowances. At the end of each period employee’s can submit their timesheet, with an electronic acknowledgement that the timesheet is accurate. NOTE: A full audit trail with date stamps of who submitted the timesheet is always visible on the timesheet page. If time clocks are being used the actual "clockings" are also visible on the timesheet page. [Top]

Employee’s can view their roster as well as their departments roster once it has been published by their manager, they are able to view and print blocks of one to five weeks at a time. The roster also displays any leave that has been approved for the employee and their colleagues. Additionally, automated Email and SMS can be sent to the employee if changes are made to published rosters. [Top]

Payslips are always popular with staff (including standard pays, expense claims, special pays, and earning certificates) and all current and historical payslips (up to 7 years) are available to be viewed and printed at any time. Leave balances and year to date earnings are also displayed on the payslips. Employee’s can be given the option to have a password protected payslip automatically emailed to them each pay period. [Top]

Employee’s can complete expense claims from their kiosk. When travelling, employees can also build a travel itinerary to which expenses can then be associated. Where appropriate, staff will be prompted to indicate if they have the appropriate receipts. Similar to the electronic time sheets each expense claim is electronically submitted for approval to the appropriate manager. The employee can then follow the progress of the expense claim through its various stages until it is paid. [Top]

Security is paramount not only in terms of access but also functionality. Each employee has their own unique username and password to access their kiosk. Once logged in the functionality is also customisable, certain areas like timesheets can be set to "view" only for general staff if electronic time capture is being used as an example. Or if expense claims are not relevant, access may be restricted to that area for some staff. [Top]